Every rupee out. Approved.

Office costs beside your sales, with approvals, petty cash and budgets, so your profit is real profit.

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On Pro and Enterprise, from LKR 9,990 a month.

Expenses · October
Office rent · AdministrationLKR 180,000 Approved
Petty cash top-upLKR 25,000 Pending
Online ads · MarketingLKR 40,000 Approved
Marketing budget62% used
5
repeat schedules, from daily to yearly
80%
budget level that turns the bar amber
25%
petty cash level that turns the balance red

Budgets

Budgets at a glance.

Set a budget for any category and see how much of it is used, on one page.

  • Budgets by category
  • Amber from 80%, red past 100%
  • All budgets on one page
Budgets · October
MarketingOn track
Spent LKR 74,400 of LKR 120,00062%
AdministrationOn track
Spent LKR 81,000 of LKR 180,00045%
Staff welfareClose to budget
Spent LKR 17,200 of LKR 20,00086%
Shown on the Budgets page.

Approved before it is paid.

Staff submit, and a manager approves. A manager’s own expenses are approved as they are saved.

EX-2026-0087 · Printer toner · LKR 14,500
  1. Submitted by Staff member (sample) Mon 10:02 · invoice no. INV-2231 (sample)
  2. Waiting for approval A manager can approve or reject

Illustration with sample data.

Petty cash

Petty cash, counted.

Set a float, record what is spent, and top it back up. The balance turns amber below 50% of the float and red below 25%.

  • Every withdrawal becomes an expense with a category
  • Spending more than the fund holds is refused
  • A full history for each fund
Main office petty cash
Float LKR 25,000 · held by Staff member (sample)
Below 50%
LKR 9,500
  • Courier to customer · Operations − LKR 2,000
  • Office tea and milk · Staff welfare − LKR 3,500

Profit and loss

Real profit. Not just gross profit.

Approved expenses flow into the P&L, grouped by category, so you see what the agency really made.

  • Sales and cost of sales from every service
  • Operating expenses by category
  • Expenses this month on the dashboard
Profit and loss · October
SalesLKR 4,120,000
Cost of sales− LKR 3,660,000
Gross profitLKR 460,000
OPERATING EXPENSES
Administration− LKR 180,000
Marketing− LKR 40,000
Petty cash− LKR 25,000
Net profitLKR 215,000

Everything else, sorted.

The small things that make month end painless.

  • Repeat costs, on schedule.

    Rent, internet and subscriptions repeat daily, weekly, monthly, quarterly or yearly, and are recorded with one click when due.

  • Categories and cost centres.

    Group spending by type and by team, with sub-categories.

  • Invoice numbers kept.

    Record the supplier’s invoice or receipt number on every expense.

  • Staff reimbursements.

    Track what you owe your staff, and mark it paid.

  • Nothing disappears.

    Expense records are never deleted outright.

See it with your own sales

Ready to see it in action?

Book a short demo and we'll walk through a real sale, payment and report with you.

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