Every document. Every deadline.

Outbound visas and inbound visas or ETAs in one case, with the checklist, the appointment, the charges and the passport itself.

Get started Book a demo ›

On Pro and Enterprise, from LKR 9,990 a month.

Visa case · Schengen (France)
DT-VISA-2026-0031 · 2 applicantsDocuments pending
4 of 6
Passport copyReceived
Bank statements · 6 monthsReceived
Travel insurancePending
AppointmentTue 10:30 · reminder set
PassportIn office safe · 2 days
4
ways to submit: visa centre, embassy, e-visa portal or agent
2
directions: outbound and inbound
7 days
before a passport held in the office or with a sub-agent is flagged
30 days
warning before a customer’s visa expires

One case. Start to finish.

Every case moves through clear stages, and the rules stop it skipping one. Tap a stage.

Stage 1 of 7
Enquiry and quote
Charge lines added and the quotation PDF sent.

Document checklist

Tick it off. Watch it move.

Each visa type has its own checklist. Mark documents as they arrive and the case knows when it is ready.

  • A checklist for each applicant, or for the whole case
  • A printable checklist PDF for your customer
  • Upload copies now or later
Documents · DT-VISA-2026-0031
4 of 6
Documents pending
Try it: tap a document to mark it received.

Passport custody

Where is the passport? Always answered.

Original passports are logged every time they change hands, so anyone in the office can see where each one is.

  • A signed acknowledgement receipt when you take a passport in
  • Passports held in the office or with a sub-agent for more than 7 days are flagged
  • A full custody register for your records
Passport N1234567 (sample)
Applicant 1 · DT-VISA-2026-0031
In office safe
With customer
In office safe
At visa centre
Returned to customer
  • Placed in office safe Mon 09:15
  • Received from customer · receipt issued Mon 09:12

Case-by-case pricing

Fees in any currency. Margin in rupees.

Add your service fee and the embassy and visa centre fees for each case. Foreign fees convert at the rate you enter, and pass-through fees stay separate from your income.

  • Pass-through fees shown in their own section on the invoice
  • Payments, receipts and credit notes work as for tickets
  • Vendor costs added to what you owe each visa centre or agent
Charges · DT-VISA-2026-0031
Service fee × 2LKR 15,000
CourierLKR 1,500
Embassy fee × 2 · EUR 90 at 330.00 (pass-through)LKR 59,400
Visa centre fee × 2 (pass-through)LKR 9,800
TotalLKR 85,700
Your income LKR 16,500 Pass-through fees LKR 69,200

Built-in safeguards.

The rules that keep a visa case right are part of the system.

  • No gaps in the paperwork.

    A case can only be marked documents-complete once every required item is verified or marked not needed.

  • Passports come home first.

    A case cannot be completed while an original passport is still away from its owner.

  • Passport validity warning.

    Warns you when a passport expires within six months of the return date.

  • Overdue decisions flagged.

    Cases waiting past their expected decision date show on the dashboard.

  • Refunds after a rejection.

    After a rejection or withdrawal, refundable fees are suggested for a credit note in one step.

  • Changes after submission are controlled.

    Only managers can change charges once a case is submitted, and every change is logged.

  • Families and groups.

    Several applicants in one case, each with their own outcome and visa details.

Inbound, outbound and the numbers.

Inbound and outbound

Both directions, one way of working.

  • Visas abroad for your own customers
  • Visas or ETAs for visitors to your country
  • Foreign tour operators as sub-agents

Visa reports

Know what each country earns.

  • Approval rates by country, visa type and staff member
  • Time from submission to decision
  • Your income and pass-through fees, side by side

See it with your own sales

Ready to see it in action?

Book a short demo and we'll walk through a real sale, payment and report with you.

Book a demo See pricing